Manage workspace members and roles

Roles determine whether a person manages the workspace, creates work, or only reviews what has been shared with them. Workspace admins manage membership and roles in their own workspace. The same person can have a different role in another workspace.

Choose the right role

Admin

Admins can manage all projects and assets, invite reviewers, create checklist templates, and manage user accounts. Give this role only to people responsible for the Brightproof workspace.

Creative team

Creative team members can create, edit, share, archive, and delete every project and asset in the workspace. Brightproof is a shared creative workspace: this role is not limited to work the person personally created.

Creative team members can invite and remove reviewers, manage guest links, set deadlines, attach checklists, and record documented approval overrides.

Reviewer

Reviewers can see only the projects and assets shared with them. They can view the current work, participate in comment threads, complete visible checklist items, and record their own approval or change request.

Reviewers cannot browse unshared work, create assets, manage accounts, or change who else has access.

Workspace role is not review role. The roles above decide what a person can do in the workspace. A reviewer’s grant on a project or asset additionally carries a review role — required approver or feedback only — which decides whether their decision gates approval. See Invite and manage reviewers.

Add a person

1. Open your account menu, select Administration, then Users.
2. Select Add user.
3. Enter the person’s email address and display name.
4. Choose Admin, Creative team, or Reviewer.
5. Confirm the invitation.

The new person receives a magic sign-in link by email. There is no password to set and no self-service sign-up.

Inviting someone directly from a project or asset also creates a reviewer account when the email address is new. Use Users when you need to create an admin or creative team account, or when you want to choose the role explicitly.

Change a person’s role

Open Users, find the member, and choose their role. This screen does not provide display-name editing.

Role changes take effect across the workspace. Promoting someone to Creative team or Admin gives them access to the shared creative workspace, not only their previous review assignments. Moving someone to Reviewer limits them to their active project and asset invitations.

Before changing a role, review the person’s current responsibilities and assignments so the new access level is intentional.

Review a person’s assignments

The Reviewing information in Users shows the projects and individual assets assigned to a reviewer. Use it to investigate unexpected access or clean up old review responsibilities.

Remember that project and asset invitations are independent. Removing one assignment does not remove another path to the same asset.

Remove a workspace member

In Users, select Remove for the member, read the confirmation, and enter the requested confirmation before proceeding.

Removal takes away membership and review assignments in this workspace. Their authored work, comments, and decisions are preserved. Their global account and access to other workspaces are also preserved; this action does not transfer their work to the admin.

Removing membership is different from removing one review assignment. If the person should stay in the workspace but stop reviewing one project or asset, remove only that assignment.

An admin cannot remove their own membership from this screen, and Brightproof protects the workspace's last admin.

View your own profile

Open your account menu and select Settings to see your name, email, role, and member-since date. Settings is currently read-only: it does not offer name, email, or role editing.

If a profile detail is incorrect, contact your admin. Do not create a duplicate account to correct a name. See View your account and sign out.